Document distribution software is a set of tools that help businesses to manage their documents electronically by tracking them. This assists with accountability and authentication since there is a digital record of who uploaded files, as well the features for sharing files and storage, backup of files and restoration, document indexing.
Electronic document management offers a variety of benefits, including lower administration costs and improved processes. Businesses can also save money on storage and printing costs while increasing security. Electronic document delivery reduces the time spent searching for documents and enhances collaboration by allowing multiple people to work on the same document.
The best software for document distribution incorporates automation, core-indexing and search functions, as well having a user-friendly interface. It works with Windows desktops and web browsers, as well as iOS and Android mobile devices and is available on a LAN or the cloud. It can handle a range of formats that include scanned documents, PDF files as well as Microsoft Office spreadsheets.
A robust DMS allows businesses to manage customer information and ensure that employees have access to the most recent version of documents. This allows them to respond to questions more quickly and efficiently. This reduces the cost of call centers and enhances customer experience (CX). It also records the time a document was visited so that the company can identify who is viewing it and for how long.